MINUTES OF THE MEETING OF WORSTEAD
	PARISH COUNCIL HELD ON TUESDAY AUGUST 17TH 1999
	AT QUEEN ELIZABETH HALL, WORSTEAD AT 7.30PM
	PRESENT	ACTION
	R Charman   V Fairhurst   L Gray   J Parker    G Paterson
	C Rance   K Uglow
	APOLOGISES
	W Nash
99/45	MINUTES OF THE MEETING HELD 20th JULY 1999
	It was proposed by Mr Parker and seconded by Mr Paterson that these
	be signed as a true record. All Agreed.
99/46	MATTERS ARISING
	Floral competion
	This was judged by Mr J Le Grice and was a great sucess. The clerk
	was asked to write to Mr Le Grice and Father Anthonyexpressing thanks for	CLERK
	their help. Thanks were also offered to Mrs Gray & Mrs Rance for the hard
	work they had undertaken at such short notice. The winners were :-
	A Bird - containers, Mr & Mrs Smith - front garden, Adam Pooley - child
	T Leaman, R Hicks & A Watts were all highly commended
	It is hoped that the competition will be extended next year and that more
	prizes will be available.
	Mrs Gray volunteered to put an article in the Parish magazine.	LG
99/47	FINANCIAL MATTERS
	Budget report
	This was still showing an underspend but there were several bills due to
	be paid which would change this situation.
	Bills for payment
	Election
	A bill had been received from North Norfolk District Council for our share
	of the election expenses £454.50. There was no provision for this in the budget
	and the Chairman highlighted the need to plan for this in future years.
	It was proposed by Mr Parker and seconded by Mrs Fairhurst that the
	underspend of £333 on repairs and replacements be vired to other to help
	cover the bill and that the bill be approved for payment. All agreed.	CLERK
	Burial Ground
	It was agreed that when the bills are received for the grasscutting in the
	Burial Ground that these should  be paid from the precept.
	Audit Report
	The audit report for 1998/99 had been received and an unqualified opinion had
	been given.
	Only four items were detailed in the memorandum.
	1) There is no evidence that the Council has formally appointed a Resonsible
	Financial Officer. Mr Charman proposed that the Clerk by formally
	appointed. This was seconded by Mr Paterson. All agreed.
	2) There is no evidence that the Council has considered how it can
	discharge the requirement for Internal Audit. Mrs Fairhurst was appointed in
	May as internal auditor and would be working with the clerk on formal
	procedures.
	3) The Coucil has not formally adopted standing orders and financial
	regulations. A draft copy had been circulated at the last meeting.
	Mr Parker proposed that these be formally adopted. Mrs Fairhurst
	seconded this. All agreed.
	4) Total income and expenditure shown in the Income & Expenditure Account
	should be shown net of VAT. Any balance of reimbursement of VAT
	outstanding at the year end is shown as a debtor in the balance sheet.
	The accounts had been duly altered.
99/48	MILLENNIUM PROJECT
	The website is now live. Copies of  the minutes for this and all future meetings
	will be sent to Toby Rose on a disc to be input onto the site,	CLERK
	A request should be made on the site for historical information about Worstead.
	This will be added to the site and the hope is eventually to produce a book
	about the history of the village.
	Mr Parker was asked to produce some information about the movement in
	farming from horse power to engines.	JP
	The clerk was asked to contact the UEA to find out if any help might be
	forthcoming from that area.	CLERK
99/49	SCHOOL FOOTWAY
	We are currently waiting for a start date.
99/50	QUIET LANES PROJECT
	The clerk will attend a meeting on 24th August to find out more about this
	project before we decide whether to offer any financial support.
99/51	VICARAGE LANE
	Although there is a sign advising that this road is unsuitable for heavy vehicles
	at the outer end of this road near the by-pass there is no notice at the end
	in the village centre. The clerk was asked to write to the County Council
	requesting that one be erected as some HGV's were using this road which
	was dangerous and was causing property damage.	CLERK
99/52	3 TIER PARTNERSHIP WORKING IN NORFOLK
	It was proposed by Mr Paterson that the council adopt this policy. This was
	seconded by Mrs Rance. All agreed. The council is eager to see whether
	this policy really makes any difference especially in view of our treatment	CLERK
	with regard to the school footway.
99/53	BURIAL GROUND
	This is looking much better. It was proposed by Mr Parker and seconded by
	Mrs Gray that a subcommittee be set up to talk with the PCC to try to resolve
	the long term problem. Mr Paterson, Mrs Rance and Mr Uglow were elected.	GP/CR
	They will approach Mrs Hill who they hope to be able to co-opt onto the	KU
	sub-committee to represent the PCC.
99/54	BUS SHELTER
	Mr Charman had been unable to locate a layout drawing of the square.
	Mr Paterson thinks he is able to supply this.	RC/GP
99/55	UTILITIES SUPPLY TO THE RECYCLING CENTRE
	The Council have finally received a letter from Norfolk Property Services
	confirming that no penaties will be demanded at the end of the lease if these
	improvements are allowed to go ahead. The Clerk should write with our	CLERK
	agreement. Copies of the letter should be taken for safe keeping.
99/56	PLANNING
a)	9 Woodview
	Application for the erection of first floor extension and conservatory
	Mr Parker proposed support for the appliacation
	seconded Mr Paterson. All agreed.
b)	Hadfield House
	A notice had been received and notice distributed to be displayed giving
	details of the planning appeal for Hadfield House.
c)	New Inn, Worstead
	A notice had been received advising of the licensing session regarding
	the change of licence for the New Inn. Members took the opportunity to wish
	prospective licencees well in their new venture. We hope to enter into
	discussions with them shortly about the future of the luncheon club.
d)	Land at Church View
	A Notice had been received giving the decision of the planning appeal at
	Church View. This has been approved subject to conditions. The clerk was	CLERK
	asked to send a copy of the conditions to each councillor.
99/57	CORRESPONDENCE
a)	Community Transport
	A letter had been received from NCC asking for contributuions towards the
	funding of the North Walsham and Area Community Transport Association.
	The clerk was asked to request that an officer of the County Council	CLERK
	attend a meeting to explain the project in more detail.
b)	EDP We Care Appeal
	Mrs Fairhurst proposed that the Council donate £100. This was seconded by
	Mr Parker. All agreed.
99/58	ANY OTHER BUSINESS
	Churchyard Gates
	There had been no further information about these. The Clerk was asked to	CLERK
	follow this up.
	Post Office
	The Council were very sorry to hear that Mrs Henderson had decided to
	withdraw all support for the Parish Council following a dispute with one member.
	It was felt to be a very unfortunate situation as the Council do appreciate the
	support that we have received in the past from Mr & Mrs Henderson and	LG/CR/
	it was agreed that a letter to that effect should be sent to them.	KU
	See-Saw in Playarea
	This is in need of repair. Mr Charman was asked to attend to this.	RC
	Max Carter Close
	The council were reminded to ensure that the salt box is filled.	CLERK
	Repairs to the road leading to the Village Hall
	The drain at the top of the road is blocked and is causing overflow
	problems lower down the road. Mr Charman felt that the cover needed attention.	RC
	He was asked to look at the problem and report back.
	Meeting closed 9.25p.m.