MINUTES OF THE MEETING HELD ON TUESDAY 28 APRIL 2009 AT THE QUEEN ELIZABETH HALL, WORSTEAD
PRESENT: Cllrs. S. West (Chair), S. Cole, S. Harris, G. Paterson, J. Lowe. M. Carlos.
APOLOGIES: Cllrs. Henderson, R. Barrett (Norfolk ALC Portal Meeting), K. O’Hara.
ALSO PRESENT: District Cllr. Wilkins, 2 Members of the public.
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09/019
019A
019B
019C
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ELECTION OF CHAIRPERSON FOR THIS MEETING: Cllr. West proposed Cllr. Paterson to take the Chair, but Cllr Paterson declined and proposed Cllr. West as Chair, seconded by Cllr. Cole. All agreed.
ACCEPTANCE OF THE APOLOGIES: Apologies for Portal Meeting were accepted.
APPROVAL OF THE MINUTES OF THE MEETING HELD ON 24.03.2009: Cllr. Harris proposed to accept the minutes as a true record, seconded by Cllr. Cole, all agreed. The Chairman duly signed the minutes.
DECLARATION OF INTEREST IN ITEMS ON THE AGENDA: None
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ACTION BY
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09.020 |
MATTERS ARISING from these minutes (for information only):
Spraying of the Playing Field: weather permitting, this will carried out on 11.05, signs will be displayed around the Hall and the field to warn people to stay off the field. It was considered that the field could be used again, Sunday after the spraying.
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09.021
021A
021B
021C
021D
09.021 (cont.) 021E
021F |
FINANCES:
STATEMENT OF ACCOUNT AND BUDGET FOR THE NEXT YEAR: The statement of account was accepted as a true record. Cllr. Lowe proposed to keep the budget for the coming year the same as last Year, as the precept is the same, seconded by Cllr. Carlos. All agreed.
TO CONSIDER THE FOLLOWING INVOICES FOR APPROVAL: 1: Norfolk Association of Local Councils: renewal membership £ 155.85 2: Griffon Area partnership: renewal membership £ 5.00 3: Glasdon: dog bin for Lyngate £ 84.24 + £12.63 VAT £ 96.87 4: Allianz Cornhill: renewal insurance (increase £9.97) £ 489.97 Cllr. Lowe wondered whether another quote should be obtained, but the increase was considered reasonable (includes new shelter). All four invoices were accepted for payment.
TO APPROVE REQUEST FOR PETTY CASH: The request for £150.00 for petty cash was approved.
TO CONSIDER AND RESOLVE TO BECOME A MEMBER THE BITTERN LINE: The Clerk could pass on that there are some benefits like grants, for instance for a village sign. After a brief discussion, Cllr. Carlos proposed to become a member for £100.00, seconded by Cllr. Paterson. FINANCES:
TO CONSIDER AND RESOLVE REQUEST FOR DONATION TO OPEN SPACES: This will be discussed at the next meeting.
TO CONSIDER AND RESOLVE TO APPROVE END OF YEARS ACCOUNTS: Explanations were given for the big differences in income (no income from the Fireworks, bad weather) and expenditure (purchase of youth shelter). Cllr. Carlos proposed to approve the statement of accounts, seconded by Cllr. Harris. The questions in the Annual governance statement were answered with yes. Mr. Alan Jackson, North Walsham, will again carry out the internal audit.
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09.022
022A1a
022A1b
022A1c
022B 022B1
022B2
022C
09.022 (cont) 022D |
SUBCOMMITTEES:
Planning: CONSIDERATION OF PLANNING APPLICATIONS, RECEIVED BEFORE THE MEETING, NOT ITEMISED: None.
PERMISSION: Ref. 20090069: Erection of extension to potato off-loading bay, Heinz Frozen & Chilled Foods, Station Road.
DISMISSAL: Ref. 20081167: Conversion and extensions to the Forge to provide a residential dwelling, Forge Cottage, Westwick Road.
Leisure and Recreation: RESPONSE FROM WORSTEAD FESTIVAL COMMT. AND CONSIDER HOW TO MOVE FORWARD: Worstead Festival Charity Committee has responded positively to the request from the Parish Council to help with the funding of better “play” facilities. To avoid conflict with their constitution, the Festival Committee asked the Worstead Amenities Trust to run the finances, this was agreed to. The existing play area was condemned by the Playground Inspector, this can now be updated and new equipment will be installed with an element of “calculated” risk. It was agreed that a meeting will be called over the next week with the interested party: Worstead Parish Council, Worstead Festival Committee and the Queen Elizabeth Hall. A letter of thanks will be sent.
VILLAGE SIGN: TO CONSIDER AND RESOLVE QUOTES FOR THE MAKING OF THE SIGN: Cllr. Cole was unable to obtain quotes, but will be able to at the next meeting. Planning Permission is required.
Highways: TO CONSIDER AND RESOLVE REQUEST FROM WORSTEAD SCHOOL TO INSTALL POSTS ON GRASS NEXT TO POND: Cllr. Barrett had made a detailed plan, which was discussed. It was agreed that Worstead School could go ahead, using the same posts as the green.
SUBCOMMITTEES:
Queen Elizabeth Hall: Finances: remained the same as last year, the Committee is happy with this. Sausage & Mash Evening: a big success. (The Council team did not finish last!) Annual General Meeting: 12 May 2009. Website: the Committee would like to see the bookings to go onto the website; this can be achieved once it has been updated. Notice board in Committee Room: It was decided to see if hooks can be put in the wall and use a removable notice board.
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Clerk
SC
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09.023A
023B
023C
023D
023E
023F
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MAX CARTER CLOSE: Two big, unsightly signs, in close proximity of each other, have been put up by Victory Housing Trust warning people not to park there. The signs are in our Conservation Area, it was agreed to take photographs of the signs and send them to the Conservation Officer and S. Oxenham, head of Planning and ask their opinion.
BRIGGATE MILL: To consider and resolve to apply for a Caution against first Registration: Open Spaces advised against applying for a Caution against first Registration, because the Council has no legal interest in the site. The decision whether it can be turned into a Village Green will be made beginning of June.
SALT DUMP: RESULT MEETING CLLR. WEST AND POTENTIAL INTERESTED PARTY: Cllr. West has been unable to contact the interested party.
PARISH PLAN: The Clerk has been in touch with the Chairman, will report back in May
QUALITY COUNCIL: It was resolved to start after the holidays in September, although evidence will be gathered from now.
TO CONSIDER JOINING CPRE’S LITTER PICKING WEEK 01 – 07.06.09: It was agreed to use this week for litter picking. The Clerk will get in touch with residents in Meeting Hill and Briggate to get teams together, Councillors to join teams in the various areas. All Councillors to get volunteers together. Refreshments will be available on Saturday 06.06, details to be finalised.
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Clerk
Clerk/ All Cllrs. |
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09.024A
024B
09.024B (cont)
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MATTERS FOR DISCUSSION: (for information only)
FENCING OF GRAVEYARD: An invitation will be sent to Father Anthony to discuss the fencing of the extension of the graveyard
ITEMS FOR NEXT AGENDA: (Tuesday 26 May 2009) Annual Parish Meeting: display of plans for improved play area. Annual Meeting of the Parish Council: election of Chairman, Vice chairman and sub-committees. Monthly meeting to include: - Fencing of graveyard (Vicarage Street) and old shelter. - Play area: report meeting, public consultation, consider and resolve issues. ITEMS FOR NEXT AGENDA: (Tuesday 26 May 2009)
- Briggate Mill progress report, if any. Briggate Bridge. - Salt Dump: progress report, if any. - Parish Plan: progress report. - Report Handyman, if any. - Litter Picking Week: to finalise details, to consider and resolve any expenditure - To consider and resolve quotes for village sign (if any).
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CORRESPONDENCE:
- Norfolk County Council: Local List Validation Requirements: Consultation; Caring about Rural Speed Campaign: school visits; new email address for clerks for easy access to NCC. - North Norfolk District Council: Alteration to Electoral Roll; Site Specific Proposals Draft Plan Public Consultation 15.06/31.07. LDF Newsletter North Walsham Area Forum: Meeting 07.07.09 6.30pm – 9.00pm. - Norse Commercial Services: new name for Norfolk County Services - Griffon Area Partnership: Conference for Griffon Parishes 09.06 9.30am – 1.00pm Southrepps Village Hall; Reps meeting 13.05.09 10.00am; Minutes 11.02.09; Action plan; Quagmire, newsletter North Walsham & Dilham Canal Trust; Report March 09; - Information Commissioner’s Office: DVD about Freedom of Information Act. - Equality and Human Rights Commission: Public Sector Duties. - The Boundary Committee: Structural Review of Norfolk; further draft proposals. - Norfolk Ass. of Local Councils: Norfolk Link; Pride in the Community Award; leaflets. - Queensbury shelters. - Whitehouse Enterprise: seating. - Adventure Playgrounds Ltd. Leaflet. - Norfolk Playing Field Association: newsletter and membership certificate.
Charities: - CCLA: Annual Report and Accounts 31.12.08 - Statement of Interest
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Meeting closed at 21.20