MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON TUESDAY
22 JANUARY 2008 AT THE QUEEN ELIZABETH HALL, WORSTEAD
PRESENT: Cllrs. S. Henderson (Chair), L.Lattimer, S. Cole, R. Barrett, S. Harris, S. West and
G. Paterson
APOLOGIES: Cllr. K. O’Hara,
ALSO PRESENT: 1 members of the public, District Cllr. Wilkins,
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08/001A1
001A2
001B
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APPROVAL OF THE MINUTES OF THE MEETING 27 NOVEMBER 2007
Cllr. West proposed to accept the minutes as a true record, seconded by Cllr. Lattimer, all agreed. The minutes were duly signed by the Chairman.
APPROVAL OF THE MINUTES OF THE CHARITIES MEETINGS 16.10.07 AND 27.11.07
Cllr. Harris proposed to accept these as a true record, seconded by Cllr. Barrett, all agreed. The minutes were duly signed by the Chairman
DECLARATION OF INTEREST:
Cllr. Paterson left the room before discussion and decision on item 08/004A2 refs. 20071976 and 20080029. Cllr. Harris left the room before discussion and decision on item 08/004A2 ref. 20071976 |
ACTION BY
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08/002
002A
002B
002C |
MATTERS ARISING from these minutes (for information only):
Adult Education: Chairman Henderson informed the Council that Tracey Alston, Adult Education, has been able to secure 10 lap tops for sole use in the village. They remain property of Adult Education who will store, insure and maintain the equipment. On request they will be delivered to the village hall. Mrs. Alston may be able to get some free computer courses to get things started.
Football Club: Chairman Henderson has looked into the permanent lining of the football pitches, which is NOT recommended by the FA, according to their website. He said the spraying has to be carried out by a trained operative and a worst case scenario risk assessment should have been carried out. Because it has been done in a public access area it is a village affair and it is important an amicable solution is found.
Youth shelter: Cllrs. West and Barrett met with the young people who want to see the shelter more enclosed, which is not possible. The bench and a panel have been repaired. Cllr. West informed the Council that the company who supplied the shelter are not pleased that it has been more enclosed than according to the plan, because it will act as a balloon in severe winds. |
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08/003
003A
08/003 (cont) 003B
003C
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FINANCES:
STATEMENT OF ACCOUNT: Questions were asked about the high cost of the grounds maintenance and dog bins (mix up with grass cutting?). Clerk to look into this. FINANCES
INVOICES: - Queen Elizabeth Hall: youth club £ 85.20 - Salary Clerk October / December £ 743.80 less £163.64 tax - SLK Maintenance: repairs youth shelter £ 74.00 were all accepted for payment
REQUESTS: It was agreed that a request from Norfolk Accident Rescue Service for a donation should be decided upon in the March meeting (end of year accounts)
RECEIVED: HM Revenue & Customs £724.15 VAT Citizens Advice Bureau: thank you for £150.00 donation.
END OF YEAR ACCOUNTS: The Audit Commission had asked why the Council has such big reserves. The Clerk specified the reserves, after consulting Cllrs. Henderson, Barrett and Lattimer, as follows: £ 3,000.00 for general purposes, £12,000.00 for playground equipment from toddler to 18 yrs (awaiting decision Lottery Committee) and £3,000.00 for staff and recreation facilities. The End of Year Accounts have since been agreed by the Audit Commission
INSURANCE: New insurance policy from Allianz Cornhill to include the shelter. Norwich Union has set up insurance for Councils and have sent details about their policy. Clerk to compare.
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Clerk
Clerk |
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08/004
004A 004A1
004A2a
08/004 (cont) 004A2b
004A3a
004A3b
004B
004C
004D |
SUBCOMMITTEES:
Planning: Planning received and discussed before the meeting: 1.Ref. 20071902: Erection of attached car port, South Cottage, Briggate, seen by Cllrs. West, Cole and Paterson: it was resolved to have no objection or comment. 2. Ref. 20071967: Erection of dwelling, Land adjacent Ivy Cottage, Honing Row, seen by Cllrs. Barrett, Cole and Henderson: it was resolved to object to the application: infill, property too large for the area, increase of vehicular movement on a very narrow and dangerous part of Honing Row.
Planning applications to be discussed at the meeting: Cllrs. Harris and Paterson both left the room before discussion and decision time 1. Ref. 20071976: Conversion of barn to two units and erection of two-storey dwelling, Laurels Farmyard, Front. Street. The application had been changed to only one house, being Georgian style, but the style was changed to a “barn like” house in keeping with the farmyard. The neighbour had only objected to the “viewing platform” overlooking their garden. It was agreed by all present to object to the application with the comments: The barn conversion is agreeable, now the privacy for the residents of Swanns Yard have been addressed. The grounds to object to the house are that the “mass” is too great, and not sympathetic towards the barn, not in keeping with the immediate properties, its appearance not enhancing the conservation area. A smaller property somewhat mimicking the barn and continuing the “farm yard” aspect would be more suitable. SUBCOMMITTEES: Planning
Cllr. Paterson was not present during the discussion and decision time. Ref. 20080029: Erection of two-storey dwelling 30-32 Honing Row: it was agreed to object for the same reasons as before: infill, loss of open spaces and privacy, access problems but also: unsympathetic to the area, fails to enhance, inappropriate design, the mass of development and height .
Permission Ref. 20071475: Conversion of cowshed to residential dwelling and erection of car shelter, The Cowshed, Honing Row. Ref. 20071567: Erection of rear and side conservatories, Sunnyside Station Road
Withdrawal Ref. 20071755: Erection of two-storey dwelling, Land rear of 30-32 Honing Row Leisure and Recreation: Cllr. Barrett informed the Council he was interviewed at length on the 4th of January by a lady from the Lottery Fund, who seemed to be in favour of our scheme, with the children being invited to get involved and using “Design and Build Play”. Simon Rix has said he is available, the multi purpose area could get started within 8 weeks. However, the lady informed Cllr. Barrett that there are a lot of applicants at the moment, probably diluting the funds available. The Council thanked Cllr. Barrett for his work in this project.
Highways: School pond: The school pond is doing its drainage work well at present, although Cllr. Paterson feels a pipe should be installed where the speed limit sign has been put in the ditch. Anglian Water, Natural England and maybe other organisations will be invited to see how the Council can improve the area around the pond.
Speeding: The letter from David law, Traffic Manager was read: speed monitoring equipment had been installed on School Road and Station Road between 15.11 and 21.11.07 as a result of the concerns raised during the October meeting. The results are: Station Road: compliance level good: towards Scottow 93% complying to the 30m limit, 91% complying to the limit travelling towards the village. School Road: compliance levels, although not at percentage requirements associated with 30m limits, were good in most cases, bearing in mind there are no traffic calming features within the 20m speed limit, which is a positive result. Some remedial work will be recommended within the 20m limit to raise driver awareness and improve safety This letter will be scanned for the Parish Magazine and copied for the notice boards.
Queen Elizabeth Hall The new office had been discussed and what kind of heating would be best. Car parking on the hill was mentioned as well but it is expensive to make that possible. When the Lottery Grant becomes available, more car parking will be possible at the back of the Hall, because the toddler play area will be moved. Cllr. Cole and J. Lowe, on behalf of the QEH will repair the gate.
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Clerk
Clerk |
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08/005 A
005B
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005D
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PARISH PLAN:
The Parish Plan has been put on hold. PROBATION SERVICE:
Effort are being made to progress this matter.
FORMER SALT DUMP:
References about Manley & Pitcher, the company interested in the salt dump, were all very positive. Their request to clear the site before Planning Permission was granted with the pro viso that they do not start trading before PP has been granted, their insurance is adequate, Health and Safety check and a risk assessment are carried out beforehand. Keys responded to the letter about the amendments: Planning Permission will be covered in the Statutory Requirements section and would be standard of the Landlord granting consent. New clause: the site is left clear of debris when vacating the site, is standard. Service charge: Keys suggests to remain vague at this point. Legal costs: no longer standard for the new tenant to pay them, but can be discussed.
BRIGGATE MILL:
It was agreed to find out whether the NAPTC has a solicitor who can sort out the problems with the site. The granary is now a dangerous building, but listing may be possible which enables the Council to get grants for renovation etc.
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08/006 |
WORSTEAD VILLAGE AMENITIES TRUST:
The 4 members held a meeting in December to appoint the Chairman (Cllr. West), Vice-Chairman (Cllr. Cole), Secretary and treasurer (J. Gardner), Member (Cllr. Paterson). The bank mandate will be amended. The Trustees proposed to have the money from the 2nd Surveyors Allotment put in the Amenities account and used for items for which the precept can not cater. The items have to be within the remit of the Deed of the Trust. Chairman Henderson proposed to accept this proposal, seconded by Cllr. Paterson, all agreed.
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08/007
08/007
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A: MATTER FOR DISCUSSION:
Cllr. Paterson asked the Councillors how many affordable homes they think is necessary for our village. PLEASE CONSIDER THIS, to be discussed at the next meeting.
Chairman Henderson would like to discuss the issue of permanent lining of the football pitches and its consequences, if any, in a public area.
A parishioner wondered why Worstead’s history was not more prominently displayed. This will be for Leisure & Recreation, who could involve the parishioner and Rev. Long, who is very knowledgeable
Griffon Area Partnership: asked permission to display village and sign on a tourist map. This was agreed to.
B: ITEMS FOR NEXT AGENDA:
- Lottery and tenders. - Shelter (double check) - Health & Safety football - Affordable Housing - Briggate Mill - Salt Dump - Drainage in Withergate.
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ALL CLLRS
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CORRESPONDENCE:
- North Norfolk District Council: Update on Planning matter in relation to Town and Parish Councils; Polling Districts and Places review (poster in notice board); register of electors. - Norfolk County Council: North Walsham Area Transport Workshop 14.02.08 9.30am North Walsham Community Centre; Norfolk Gritting Routes leaflet; Norfolk Minerals & Waste LDF - North Norfolk Community Partnership: Stakeholders Conference 23.01.08 10.0 –3.00pm Binham. - Griffon Area Partnership: Minutes Safer Neighbourhood 21.11.07; Christmas card; agenda meeting 09.01.08; request to display Worstead and sign on map. - Norfolk Police Authority: Invitation AGM 24.01.08 Wymondham, interested? let me know; (dis)agree to put £15.00 on council Tax for NPA element. - HM Revenue & Customs: incentive for annual submission of annual returns. - Norfolk Association of Parish & Town Councils: Norfolk Link; membership Norfolk & Norwich University NHS Trust; Training flyers; meeting 16.01.08 Hotel Blakeney; At Home, Not Alone Bulletin (to J. Crome); flyers. - Robert Rice: Flyer grounds maintenance. - Norfolk Primary Care Trust: Proposed Vision and priorities for 2008 –2011. - Broads Authority: LDF Public Consultation Development Control Policies DPD; planning application - Consultation - Norfolk Playing Field Association: AGM 19.02.08 2.15pm Dereham Leisure Centre. - Local Council Review. - Clerk & Councils Direct. - Glasdon: flyers. - EEDA: calendar 2008 - Communities & Local Government: Consultation on orders and regulations re. to the Conduct of local authority members in England. - Commission for Rural Communities: Participation inquiry launch event 31.01.08.
CHARITY: - Thank you notes from various citizens |
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Meeting closed at 21.58