MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON TUESDAY

21 OCTOBER 2008 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. Henderson (Chair), R. Barrett, S. Harris, M. Carlos, S. West,

                    G. Paterson. K. O’Hara, S. Cole.

APOLOGIES: None

ALSO PRESENT: District Cllr. Wilkins, 4 Members of the public.

08/052A 052B 052C	Chairman Henderson thanked Cllr. Barrett for standing in for him. ACCEPTANCE OF THE APOLOGIES: None APPROVAL OF THE MINUTES OF THE PARISH MEETING 2 SEPTEMBER AND L&R AND PLANNING COMMITTEE 30 SEPTEMBER 2008: Cllr. Carlos proposed to accept both sets of minutes as a true record, seconded by Cllr. Barrett. All agreed. The minutes were duly signed by the Chairman DECLARATION OF INTEREST IN ITEMS ON THE AGENDA: Chairman Henderson under item: 08/055B3 (relative is gym instructor)	ACTION BY
08/053	MATTERS ARISING from these minutes (for information only): CASUAL VACANCY: The election has been called for Thursday 20 November 2008. NNDC asked whether the Council would like them to send out polling cards, which is not normal procedure for interim elections, the costs to be shared between the District and Parish Council. It was decided not to go for polling cards, but to make a flyer which will be posted (2^nd class) to all electorates on the latest electoral roll (Oct. 2008)	Clerk
08/054 054A 054B 054C 08/054 (cont) 054D 054E 054F 054G 054H	FINANCES: STATEMENT OF ACCOUNT: The statement of account was accepted as a and accurate true record. PRECEPT: The presented forecast was looked at in detail and discussed. It was suggested to leave the precept at the same level in the current financial climate. Cllr. Paterson proposed to leave the precept at £8.750,00, seconded by Cllr. Harris, all Councillors agreed unanimously. TO CONSIDER INVOICES FOR APPROVAL FOR PAYMENT: 1. Norfolk County Services: Playground maintenance £ 492.39 + £86.17 VAT 2. Monster Play Systems: Youth shelter                £6,645.00 + £1,162.88 VAT 3: Toby Swann: graveyard maintenance               £   677.00 4: Mazars: Audit fees  y.e. 30.03.2008                  £   135.00 + £     23.62 VAT 5: Refund Clerk for Focus (Unpaid Voluntary Unit) £     48.65 + £       8.16 VAT 6. Allianz Insurance: extra premium for shelter     £     34.57 7. Alocal Print: leaflets fireworks                            £     80.00 8. Tunstead Parish Council: ½ Grant CiLCA         £     92.50 were all accepted for payment. FINANCES: TO CONSIDER THE  APPROVALOF REQUESTS. Worstead Events: Float for the Fireworks (will be returned after the event) £500.00. This was honoured. Senior Citizens Christmas Dinner: £200.00 is still unclaimed from last year, an extra £50.00 was being asked for. Again, this was honoured North Walsham Area Transport Association: information provided stated that 310 Dial a Ride trips were made and 38 Dial a Medi Ride by Worstead Residents. The average contribution was £75.00, which the Council agreed to. TO CONSIDER THE REQUEST FOR TRANSFER OF MONIES To avoid an overdraft the requested transfer of £3,000.00 from Business Rate Tracker to Community Account was agreed to. RECEIVED: From North Norfolk District Council 2^nd installment precept £4,375.00           Mr. Selfe, Herts for Worstead Woven                        £       6.00           Norfolk Association of Local Councils: grant CiLCA  £   175.00 to be shared with Tunstead Parish Council (to include £10.00 received before). ACKNOWLEDGEMENT: Approval of Accounts y.e. 31.03.2008. FINANCIAL CORRESPONDENCE: Updated Insurance police and new banking code from Barclays Bank.
08/055 055A 055A1a 055A1b 055A2a 055a2b 08/055 (cont) 055a2b 055a2c 055B 055B1 055B2 055C3 055C 055D	SUBCOMMITTEES: Planning: Received and considered by Cllrs. Henderson, Harris, O’Hara and Cole in between meetings: Installation of patio doors and replacement windows, Bengate House, Yarmouth Road: it was resolved to have no objection or comment. Consideration of planning application(s) received before the meeting: From Norfolk County Council: Boundary Pit: extensions to waste recycling site and waste recycling building Carl Bird: the increase in recycling was praised, but doubts were raised about the statement that there will not be an increase in traffic. It was agreed to put this concern forward to Norfolk Council County in light of the refusal of Planning Permission to Mr. Manley because of traffic issues. PERMISSION: Ref. 20081066: Erection of single storey side and rear extensions, Barn Cottage, Station Road, Briggate. From Norfolk County Council: Worstead C.o.E. Primary School, Lyngate: removal of existing 1m high timber / chain link fencing and replaced with 1.8m high tubular steel bow topped fencing, powder coated, black Development Control Committee (East) 25.09.08: Ref. 20080902: Change of use from agricultural storage to B8 storage of vehicles and  trailers, Brockley Farm, Station Road for Mr. W. Davison. Temporary permission has been granted for 3 years and 20 trailers. PLANNING: Development Control Committee (East) 25.09.08 Ref. 20081167: Conversion and extensions to the forge to provide a residential dwelling, Forge Cottage, Westwick Road; this has been refused. Appeal: visit 06.10.08 by Inspector: Ref. 20080029 Land at 30-32 Honing Row: erection of two-storey dwelling: the appeal has been dismissed. Leisure and Recreation: TO CONSIDER APPROVAL OF BUSINESS PLAN BEFORE SUBMISSION TO WORSTEAD FESTIVAL COMMITTEE: The Chairman thanked the Committee members for setting up this plan, which was read out by Cllr. Barrett. Everybody was happy for it to be submitted to the Festival Committee, which pays on receipt of invoices, but will put money aside if need be. The Clerk will try and get information from Roughton Parish Council about their equipment and their funding TO CONSIDER APPROVAL OF ADVERT FOR HANDYMAN: Cllr. Paterson read out the advert, and informed everybody that two people have been approached, who may do the job on a voluntary basis, “expenses (tools etc. which would remain property of the Council) paid”. The two members will be invited to the next meeting. The Clerk will investigate whether volunteers can be included on the Employers or Public Liability insurance. “GYMCLUB” FOR SENIOR CITIZENS: Chairman Henderson declared an interest. The Clerk thought it may be an idea to start up a gym club for our elderly residents, now so much is being done for young people. The cost of the Hall could be covered by the Parish Council (providing facilities) and the gym instructor by the Amenities Trust. District Cllr. Wilkins said the there was a mobile gym club run by NNDC, the Clerk to contact them and see about “taster” sessions. Highways: No report to make. Queen Elizabeth Hall: No report to make, the meeting will be on Tuesday 28 October.
08/056A 056B 056C	BRIGGATE MILL: (progress report): See Public Participation. FORMER SALT DUMP: (progress report) Information received from Norfolk County Council revealed that there has not been contact between them and Mr. Manley, the interested party. The Clerk was unable to get hold of him. ALLOTMENTS: The area where the allotments are,  is registered to Victory Housing Trust, who will now run the administration of the allotments. The waiting list has been forwarded to them
08/057A 08/057B	MATTERS FOR DISCUSSION: (for information only) Worstead Farms Ltd had sent a letter agreeing to the use of the playing field for the Bonfire Night and providing parking facilities, but requested that the grass was repaired as soon as possible. The Chairman apologised for not repairing last year’s damage, but said this would be done almost immediately after the event. ITEMS FOR NEXT AGENDA: (Tuesday 25 November 2008) - Approval of the minutes of 21.10.2008. - Location of playground - Handy person “interview” - Village sign (progress report, if any) - Briggate Mill (progress report) - Salt Dump (progress report) - Parish Plan (progress report)
	CORRESPONDENCE: - North Norfolk District Council: Register of Members’ Interest (LGA2000 as amended); New Planning Documents for North Norfolk and Notice of               meeting; LDF newsletter  Autumn 2008; Annual Parish & Town Council               Conference 13.11.08 Alborough ; BT Adopt a Kiosk; Programme; North               Norfolk Core Strategy and Proposal maps; Vacancy: Election 20.11.08: application forms distributed; Request for updating Councillor’s information. - Norfolk County Council: Unitary Authority  with Lowestoft business case               summary, (enclosed); secondary school admissions (posters in boards). - Norfolk County Services: Customer Satisfaction telephone survey 2008. - Norfolk Association of Local Councils: Norfolk Link; meeting 28.08.08; AGM               20.09.08 + minutes Sept. 2007; Initial training  and CiLCA for Clerks and               Councillors; Association Area meeting 04.11.08, Banningham & Colby               Jubilee Hall. - Griffon Area Partnership: Agenda AGM 09.10.08, accounts 31.03.08, Chairman’s               report 2008,  voting form; minutes 13.08.08 and various information. - Norfolk Playing Field Association: Playing Field, newsletter, Annual Report &              Accounts 07/08. - Town & Parish Standard Boards: newsletter Sept. 08. - Communities & Local Government: The making and enforcements of              byelaws, consultation. - Tesco: public meeting September 08. - Shaw: Books of local Council Sector. - Various play equipment information / flyers. - Open Spaces: booklet. CHARITIES CORRESPONDENCE: - Statement of Account. - COIF Charities Investments Fund.

Meeting closed at 21.24